Town Hall with Priland

Attendance

31 attendees  ·  6 officers / Board of Directors  ·  25 homeowners and representatives

Names are not included in this public copy. The signed attendance sheet is on file with the HOA Secretary.

1. Cemented Open Area and Common Spaces

Discussion

• The site development plan can only be obtained after the common areas are turned over to the HOA.

• The HOA will request a copy of the site development plan from Rob (Priland), to check if the 30% open space is in line with the law.

• The BOD, the HOA and Priland will sign an agreement on Priland's commitment to cover the cost of the cemented open area.

• Upon turnover of the common spaces, the HOA will ask Priland to provide the playground equipment shown in the marketing brochures.

• Clubhouse: the gutter is already rusted and needs repair by Priland engineering. The HOA will prepare a punch list of items to request, based on Priland's marketing materials.

2. Emergency Deep Well

Discussion

• The deep well will be a project of the HOA.

• The HOA needs quotations from contractors who will do the deep well work.

• A full proposal is needed, including the price, maintenance, and the reasons for the project.

• The Deed of Restrictions will be posted in the Facebook group.

3. Entrance Gate Light and Repainting

Discussion

• The entrance gate light is approved. Waiting for the PD to schedule the installation.

• The entrance gate will also be repainted.

4. Phase 2 Update

Discussion

• A building is needed before MECO can approve the electricity connection for Phase 2, including power for the pump at detention pond 2.

• The mud issue was raised before, but no solution has been given. Issues seem to be reported but not acted on.

• Big trucks pass through and park in the subdivision, which is not safe for children.

• Issue raised: the elevated area in Phase 2.

5. Concerns System

Discussion

• The HOA created a concerns system with the PMO for action tracking and timelines.

• Concerns are being reported but not acted on, which has been disappointing. A better process with the PMO is needed.

6. Drainage and Grass Near the Detention Pond

Discussion

• The drainage near the detention pond is sometimes clogged with dirt during rain. A homeowner asked who is in charge of maintaining and clearing the drainage.

• Grass is growing in front of Block 3 along the detention pond area. Sir Lourd suggested cementing the area so grass will not grow back.

• A maintenance officer needs to be identified.

7. Dog and Stray Cat Issue

Discussion

• November 11: the City Veterinary Office will do impounding and will speak with the dog's owner to resolve the issue.

• If this does not work, homeowners will sign a petition requiring the dog to be leashed.

• Stray cats: ask the City Veterinary Office if they can also collect stray cats.

8. HOA Group Chats

Discussion

• Homeowners are encouraged to join all HOA channels: the Main group chat, Marketplace, Concerns, and the Facebook group.

9. Christmas Party

Discussion

• A poll will be created for the food: catering, potluck or packed lunch.

• Food coupons and wristbands will be used.

• A poll will be created for the date: Sunday, December 13 or Sunday, December 20.

• Idea: a singing contest.

10. Adjournment

There being no other matters to discuss, the meeting was adjourned at 6:22 PM.

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Prepared by: Jessica Jenn M. Bordios, Secretary
Noted by: Lourd Bernard Mejares, President
Signed copy on file with the HOA Secretary.